Zoning Board Resolutions and Transcripts for Block 228, Lots 1 & 2 between 2010-2012

The request was partially successful.

Dear Aberdeen Township,

This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
Records requested:
Any and all Zoning Board Resolutions, Hearing Transcripts and/or Memorandums regarding Block 228, Lots 1 and 2 between 1/1/2010 - 12/31/2012

Yours faithfully,

Anonymous

Dear Aberdeen Township,

Following up on the initial request made on October 17, 2021. More than 10 business days ago. A reply is required, please acknowledge receipt of this message.

This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form.

Records requested:
Any and all Zoning Board Resolutions, Hearing Transcripts and/or Memorandums regarding Block 228, Lots 1 and 2 between 1/1/2010 - 12/31/2012

Yours faithfully,

Anonymous

Melissa Pfeifer, Aberdeen Township

Good morning,
Your request has been forwarded to the Building Department. Please be advised that Paula Ramsay from the building department, who can respond to this request is out until November 3.
Thank you and stay well,
Melissa

Melissa Pfeifer, RMC, CMR
Office of the Township Clerk
Township of Aberdeen
One Aberdeen Square
Aberdeen, NJ 07747
Phone:  732-583-4200 ext. 119

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Dear Ms. Pfeifer,

Thank you for the update. I hope to see the information available soon from Ms. Ramsey.

Yours sincerely,

Anonymous

Dear Ms. Pfeifer,

Following up on the initial request made on October 17, 2021. More than 18 business days ago. By law, public authorities must respond within 7 business days. Please advise if more time is needed and when the expected completion date will be.

Records requested:
Any and all Zoning Board Resolutions, Hearing Transcripts and/or Memorandums regarding Block 228, Lots 1 and 2 between 1/1/2010 - 12/31/2012

This is a request for public records made under OPRA and the common law right of access.

Yours sincerely,

Anonymous

Paula Ramsay, Aberdeen Township

Good morning
Unfortunately those are not available at this time.

Thank you
Paula

Paula Ramsay
Office Manager Planning & Zoning
Assistant Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Aberdeen Township,

Please pass this on to the person who conducts Open Public Records Act reviews.

I am writing to request an internal review of Aberdeen Township's handling of my OPRA request 'Zoning Board Resolutions and Transcripts for Block 228, Lots 1 & 2 between 2010-2012'.

I have requested records under the Open Public Records Act and have now been denied access to those records after 19 business days. The records are not confidential nor are they under any scrutiny. Adequate reason for not releasing them has not been provided. I will be forwarding a complaint to NJ GRC as well.

A full history of my OPRA request and all correspondence is available on the Internet at this address: https://opramachine.com/request/zoning_b...

Anonymous

Paula Ramsay, Aberdeen Township

Good afternoon
I am new to the position and the documents are housed on another location and will take time to retrieve

Thank you
Paula

Paula Ramsay
Office Manager Planning & Zoning
Assistant Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Ms. Ramsay,

Thank you for the clarification. Then they are available, they just require more time to retrieve. Please request them from the offsite facility. I will follow up by December 13. 15 additional business days is ample time to complete this request. Thank you for your attention to this matter.

Yours sincerely,

Anonymous

Paula Ramsay, Aberdeen Township

1 Attachment

Good morning
I was able to find the one resolution

Thank you
Paula

Paula Ramsay
Office Manager Planning & Zoning
Assistant Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Dear Ms. Ramsay,

Thank you for the response. Can you confirm there are no other documents available? Or are you still waiting on them from the offsite facility?

Interestingly, the 2011 resolution attached is one that I already have, there is a copy from years ago that your predecessor sent but without the 2 additional pages have been added from 2020. Those pages have not been signed off by the councilmen and therefore should not be a part of the resolution. This also seems to be a fresh scan via the Xerox as it was created today at 9:07am, so I'm not understanding where this paper copy came from if not from the electronic archives.

It is my understanding that the former Board Secretary cannot make addendums to resolutions. Particularly 9 years later without the Township Counsel’s approval.

Please confirm there are no other documents. Otherwise, I hope that you can meet the December 13 date. If you need more time then please say so.

Yours sincerely,

Anonymous

Dear Ms. Ramsay,

I am once again circling back on this official request. It has been nearly 6 months since our last correspondence. Have any other materials come in? I am requesting all resolutions and transcripts. Not just the one.

My understanding is that Aberdeen recently settled a case for failure to produce documents under OPRA. I do not wish to cost the taxpayers anymore money.

Please let me know a completion date. If I do not hear back, then I assume the OPRA request will not be honored and I will have to seek out alternative legal remedies.

Yours sincerely,

Anonymous

Paula Ramsay, Aberdeen Township

Good morning
If you are requesting and additional information other than what I had given you is what we have.

Thank you
Paula

Paula Ramsay
Office Manager Planning & Zoning
Assistant Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Dear Ms. Ramsay,

I appreciate the rapid response. On November 15, 2021 you mentioned that “the documents are housed on another location and will take time to retrieve.” Now I learn there are no other documents available. Please forward me the request to the offsite facility.

I believe there are other documents available as I already have a few of them but I would like the complete record.

Thank you.

Yours sincerely,

Anonymous

Paula Ramsay, Aberdeen Township

Is there something specific you are looking for?

Paula Ramsay
Office Manager Planning & Zoning
Assistant Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Ms. Ramsay,

Any and all Zoning Board Resolutions, Hearing Transcripts and/or Memorandums regarding Block 228, Lots 1 and 2 between 1/1/2010 - 12/31/2012. My request does not have to be narrow.

Anonymous

Paula Ramsay, Aberdeen Township

Pursuant to OPRA law OPRAs must be specific

Paula Ramsay
Office Manager Planning & Zoning
Assistant Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Ms. Ramsay,

I have specified a date range and document types. The General Record Counsel has made clear that this request identifies a specific type of record, parties to the correspondence, dates and subject matter. There is no ambiguity to my request.

Anonymous

Paula Ramsay, Aberdeen Township

I have provided you with the resolution currently on file , plans are not permitted to be given out

Paula Ramsay
Office Manager Planning & Zoning
Assistant Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Ms. Ramsay,

There are no other Board Resolutions? Nor any memorandums? Or any transcripts of proceedings from when the community was approved and then built.

I am not requesting the site plans.

You previously told me this would take weeks to get, in a single afternoon this is your record custodian’s determination?

Anonymous

Paula Ramsay, Aberdeen Township

We have had several request for this property and the resolution approved was what I had given you. In terms of transcripts they do not have transcripts I can look into a specific meeting and see I can find the minutes

Paula Ramsay
Office Manager Planning & Zoning
Assistant Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Paula Ramsay, Aberdeen Township

I have forwarded your request to the clerk and attorney

Paula Ramsay
Office Manager Planning & Zoning
Assistant Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Dear Ms. Ramsay,

Just circling back on this request.

For further clarity, I am seeking the testimony and/or transcript along with any evidence presented at the February 16, 2011 Board Meeting. Any testimony, correspondence or memorandums.

Lastly, will Mr. Walker be taking over this request?

Yours sincerely,

Anonymous

Paula Ramsay, Aberdeen Township

Please be advised I will be out of the starting Monday June 20th  and I
will return on Tuesday June 28th. All emails will be responded to on June
28th

 

 

Thank you
Paula Ramsay

Paula Ramsay, Aberdeen Township

4 Attachments

Good afternoon
I have attached all the minutes I can find.

Thank you
Paula

Paula Ramsay
Office Manager Planning & Zoning
Assistant Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Ms. Ramsay,

Thank you for the minutes.

Are there any minutes for the February 16, 2011 Board Meeting that is mentioned in the April 20 meeting minutes and April 21, 2011 letter.

Any transcripts, minutes, evidence, testimony, correspondence, anything related to that meeting date. Testimony and evidence were given on that specific date, any materials presented.

If there are other dates available please advise on them.

Yours sincerely,

Anonymous

Paula Ramsay, Aberdeen Township

Good morning
I do not have any other dates or minutes

Thank you
Paula

Paula Ramsay
Director of Planning & Zoning
Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Ms. Ramsey,

That’s a bit concerning. There is no documentation for that date? Public notices went out, testimony was given, neighbors next to development were given opportunity to speak and there are no transcripts, minutes or any documentation for a public Township Meeting that occurred on February 16, 2011.

I want to be clear, there are no other documents available for this time period or are you denying access? Would the GRC be able to provide the information?

As you previously mentioned, was this request in fact forwarded to the clerk and attorney? Because I’m not sure what to believe, first it was the documents were off site, then you told me that there were no documents but eventually sent those meeting minutes 6 months later. Then the request was forwarded to the township attorney and there hasn’t been any intervention from them. I can’t seem to get clear answers. My initial request was back October 17, 2021, we’re almost at a year, when compliance is required within 7 business days.

So I renew my request for any and all documentation from 1/1/2010 through 12/31/2012. At this point, please send over the entire contents of the “Bluffs” folder if you have access to it if that’s easiest.

Yours sincerely,

Anonymous

Paula Ramsay, Aberdeen Township

I am not denying access I do not have those minutes available at this time

Paula Ramsay
Director of Planning & Zoning
Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Ms. Ramsay,

Sounds like they do exist. Then why are they not available at this time?

When will they be available?

Yours sincerely,

Anonymous

Paula Ramsay, Aberdeen Township

As I have stated before these documents are off site not in house and will have to be retrieved

Paula Ramsay
Director of Planning & Zoning
Zoning Officer
Technical Assistant to Construction Official
1 Aberdeen Square
Aberdeen, NJ 07747
(P)732-583-4200 Ext 120
(F)732-290-1645

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Ms. Ramsay,

This is absurd at this point. My request was from October 2021. Why have the documents not been retrieved by now? This is flagrantly denial of access at this point. Please let me know when the documents will be retrieved. I will also notify the clerk and township attorney of this.

Yours sincerely,

Anonymous

Melissa Pfeifer, Aberdeen Township

1 Attachment

Good morning,

I’ve been informed Paula was able to retrieve and sent several sets of
minutes regarding this OPRA, but hasn’t been able to find other
sets/confirm that they exist. Unfortunately, the person who would know if
they exist and where they might be retired and left hundreds of unlabeled
boxes. My understanding is that they are continuing to look as time
permits, but as indicated it is a voluminous amount of files to search. We
are scheduled to start scanning the offsite files in August.

 

Please call me with any questions.

 

Thank you,

Melissa

 

Melissa Pfeifer, RMC, CMR

Township Clerk

Township of Aberdeen

One Aberdeen Square

Aberdeen, NJ 07747

Phone:  732-583-4200 ext. 119

NOTICE OF CONFIDENTIALITY

This message, including any prior messages and attachments, may contain
advisory, consultative and/or deliberative material, confidential
information or privileged communications of the Township of Aberdeen.
Access to this message by anyone other than the sender and the intended
recipient(s) is unauthorized. If you are not the intended recipient of
this message, any disclosure, copying, distribution or action taken or not
taken in reliance on it, without the expressed written consent of the
Township, is prohibited. If you have received this message in error, you
should not save, scan, transmit, print, use or disseminate this message or
any information contained in this message in any way and you should
promptly delete or destroy this message and all copies of it. Please
notify the sender by return e-mail if you have received this message in
error.

 

 

Dear Ms. Pfeifer,

Thank you for your response. I have worked with Ms. Ramsay to narrow down my request: I am seeking any documentation related to the February 16, 2011 meeting. A resolution came out of that meeting, testimony was given by experts, it is mentioned again in an April 2011 set of minutes, so there must be meeting minutes, agendas, transcripts and/or documentation for that date.

OPRA is very clear in what is required. A township employee retiring and poor file management do not invalidate the request; a request from October 2021 where ample time for completion was given. If you follow the correspondence, I was advised that the records were being retrieved back in November. I was also told this request was brought to your attention and the township attorney's attention last month on June 8, 2022. The GRC also makes the requirements clear. Lastly, the township recently settled a case for another OPRA request that was not honored, costing the taxpayers money. Please. OPRA requests must be complied with.

Unfortunately, the unlabeled boxes need to be sorted through. This is a pivotal date for the Bluffs community that for some reason isn't contained in the Bluffs file folder. In 2011, items were in electronic form. I renew my request for this documentation and will touch base in 7 business days, on July 21, 2022.

Yours sincerely,

Anonymous

Melissa Pfeifer, Aberdeen Township

1 Attachment

Good afternoon,
Please find attached all documents we were able to retrieve responsive to your OPRA request. Additionally, we have a CD recording of the April meeting you requested, which can be picked up from the Clerk's office.

Please don't hesitate to contact me with any questions.

Thank you,

Melissa Pfeifer, RMC, CMR
Township Clerk
Township of Aberdeen
One Aberdeen Square
Aberdeen, NJ 07747
Phone:  732-583-4200 ext. 119

NOTICE OF CONFIDENTIALITY
This message, including any prior messages and attachments, may contain advisory, consultative and/or deliberative material, confidential information or privileged communications of the Township of Aberdeen. Access to this message by anyone other than the sender and the intended recipient(s) is unauthorized. If you are not the intended recipient of this message, any disclosure, copying, distribution or action taken or not taken in reliance on it, without the expressed written consent of the Township, is prohibited. If you have received this message in error, you should not save, scan, transmit, print, use or disseminate this message or any information contained in this message in any way and you should promptly delete or destroy this message and all copies of it. Please notify the sender by return e-mail if you have received this message in error.

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Thank you Ms. Pfeifer,

I will have someone stop by to pick up the disc today or Monday. Once I receive the disc and confirm it can be reviewed, I will consider this request closed. I may follow up with a separate request at a later date. Hopefully the records that are planned to be scanned next month will be completed.

Yours sincerely,

Anonymous

Ms. Pfeifer,

Thank you again, I am in receipt of the disc and have reviewed the two recordings for January 5, 2011 and April 13, 2011 that were contained on it.

Unfortunately, the matters discussed do not relate to the Block 228, Lots 1 & 2 & Block 196.04, Lot 27, a.k.a. SP 10-539.

I am seeking the recordings for Board sessions on February 16, 2011 and April 20, 2011. Please let me know if those can be provided.

Yours sincerely,

Anonymous

Melissa Pfeifer, Aberdeen Township

2 Attachments

Good afternoon,
Please find attached the minutes of the February 16 and April 20, 2011 meetings.
Thank you,

Melissa Pfeifer, RMC, CMR
Township Clerk
Township of Aberdeen
One Aberdeen Square
Aberdeen, NJ 07747
Phone:  732-583-4200 ext. 119

NOTICE OF CONFIDENTIALITY
This message, including any prior messages and attachments, may contain advisory, consultative and/or deliberative material, confidential information or privileged communications of the Township of Aberdeen. Access to this message by anyone other than the sender and the intended recipient(s) is unauthorized. If you are not the intended recipient of this message, any disclosure, copying, distribution or action taken or not taken in reliance on it, without the expressed written consent of the Township, is prohibited. If you have received this message in error, you should not save, scan, transmit, print, use or disseminate this message or any information contained in this message in any way and you should promptly delete or destroy this message and all copies of it. Please notify the sender by return e-mail if you have received this message in error.

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Ms. Pfeifer,

Thank you for sending over the requested meeting minutes. If there are recordings available, I am interested in them.

Yours sincerely,

Anonymous

Melissa Pfeifer, Aberdeen Township

 

I will be out of the office until Tuesday, August 2. For immediate
assistance and/or OPRA requests, please contact John Roman at
[email address].

 

I will respond to all other inquiries and emails when I return.

 

Thank you!

Melissa

Melissa Pfeifer, Aberdeen Township

No recording of that meeting was found.
Thank you

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Thank you Ms. Pfeifer,

Unfortunately, I am not sure what to believe. If you follow the chain of emails dating back to July 2021, from Ms. Ramsay basically saying there are no records, to they’re in storage, to later providing a majority of meeting minutes, except the one set of meeting minutes truly vital to the establishment of the community. In a matter of hours you provided me with everything I needed only after months of back and forth.

At this time, we can consider this requested resolved for the time being. I will follow up with a separate request if additional information is needed. I hope the scanning project is completed by then if there actually is one. Please understand this entire process has been unacceptable.

Yours sincerely,

Anonymous