Dear Collingswood Borough,

This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.

Pursuant to the Open Public Records Act, I am requesting the following public records:

1) The Municipality’s current contract for waste disposal services.

2) If not specified in the contract itself, records indicating the cost of disposal (in dollars per ton) for each year under the contract, such as a Price Bid Form.

3) If not specified in the contract itself, the term of the contract and the terms for any renewal periods and notifications required for activating or canceling such renewal periods.

For purposes of this request, the term "records" means information of any kind, including, but not limited to, documents (handwritten, typed, electronic or otherwise produced, reproduced, or stored), letters, e-mails, text messages, facsimiles, memoranda, correspondence, notes, databases, drawings, graphs, charts, photographs, maps, forms, minutes of meetings, electronic and magnetic recordings, and any other compilation of data from which information can be obtained, no matter the media upon which it is stored or whether communications took place on public or private electronic devices or phone or email accounts.

If the Municipality believes the records exist that are responsive to this request, but those records or portions of those records are believed to be exempt from disclosure, please identify the records that are being withheld. Please state the basis for the denial for each record being withheld including statute, regulation or court decision. Please cite that law or case, including the specific section or sections you rely upon, in your written response. In addition, please provide the nonexempt portion of the records.

If the Municipality does not possess or control these records but knows or believes that another entity does, please forward this request to the appropriate person and inform me that you have done so.

I ask that fees be waived in the public interest, in accordance with the Freedom of Information Act (5 U.S.C. § 552). Camden for Clean Air is a coalition of neighbors and environmental activists who are rightfully concerned about the air pollution associated with the Camden Covanta incinerator, the largest source of air pollution in Camden. This information would be used to advance the public interest in understanding the current waste disposal system relating to this facility.

If the Municipality wishes to assess fees, please provide an estimate of those fees and the basis of that estimate. If fees are to be assessed due to a complete or partial denial of this fee waiver request, I ask that no expenses be incurred without first conferring with me and providing an estimate of the non-waived fees.

N.J.S.A.47:1A-5(d) states: "A custodian shall permit access to a government record and provide a copy thereof in the medium requested if the public agency maintains the record in that medium. If the public agency does not maintain the record in the medium requested, the custodian shall either convert the record to the medium requested or provide a copy in some other meaningful medium." Pursuant to 47:1A-5(d), please provide the records in searchable, commonly-available electronic formats, such as text or HTML formatted emails, PDF files, CSV spreadsheets, or Microsoft Office formats. Files already in any of these formats are requested to be provided in their native formats for ease of use and for minimal burden on Municipality staff. Please know that electronic records that are printed and scanned, making them unsearchable will be deemed a denial of this request and will leave the Municipality to legal appeal.

Please provide these records here. If files are unusually large, please consult me to arrange the least-cost method for transmitting the files. I will only accept paper copies of files that do not exist in readable electronic formats.

Please respond within 7 business days per N.J.S.A. 47:1A-5(i). Please transmit the materials to me as they become available, rather than wait for all records to become available to dispense. If you have any questions regarding this request, please contact me.

Finally, please confirm receipt of this Open Public Records Act request.

Sincerely,

Ellen Pavlacka

hmannel@collingswood.com, Collingswood Borough

Dear Ellen Pavlacka,

I acknowledge receipt of your OPRA request in this office on June 8, 2020. At the present time, the Borough of Collingswood is not open for regular business hours due to the emergency closure caused by the covid-19 virus. In addition, most of the Borough employees , including me, are working remotely and do not have immediate access to many of the Borough's records, including those that are maintained among the various Borough departments and some of which are stored away from the municipal building. Accordingly, we will use our best efforts to respond to your request by June 24, 2020. If we are unable to meet that timeline due to current limitations, I will advise you in advance of that date.

Please feel free to contact me with any questions.

Thank you for your consideration.

K. Holly Mannel
Borough Clerk
678 Haddon Avenue
Collingswood NJ 08108
856-854-1720 ext. 127
856-854-0632 Fax
[Collingswood Borough request email]

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hmannel@collingswood.com, Collingswood Borough

4 Attachments

Hello,

I am sorry for the delay. The attached was not on file in my office. The records were received today.

Best Regards

K. Holly Mannel
Borough Clerk
678 Haddon Avenue
Collingswood, NJ 08108
(856) 854-0720 ext. 127
(856) 854-0632 Fax
[Collingswood Borough request email]

WARNING:
Email received by or sent to Borough officials is subject to the Open Public Records Act [OPRA]. This means that absent some specific privilege, all such communications are considered a public record and are subject to publication and/or dissemination to the public upon request.

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