Procurement process for the Request For Proposal fro Biographical Investigation into Martin Luther King and his connection to 753 Walnut Street.

Patrick Duff made this OPRA request to New Jersey Department of Environmental Protection

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear New Jersey Department of Environmental Protection,

This is a request for public records made under OPRA and the common law right of access. I certify under penalty of NJSA 2C:28-3 that I have not been convicted of an indictable offense. Please acknowledge receipt of this message.
Records requested:
Procurement process for the Request For Proposal for Biographical Investigation into Martin Luther King and his connection to 753 Walnut Street, including the proof that the RFP was properly advertised, where it was advertised, when it was advertised, what bid submissions were received, the date of such submissions, emails, faxes and or letters by any Historical Preservation Office employee regarding the bids submitted and or the drafting of the request for proposal. This proposal was ultimately granted to Stockton University, but I am also seeking all attempts made by the NJDEP to procure more than the single bid received, such as emails, re advertising and or letters sent to any colleges and or Universities in an attempt to procure competing bids.

Yours faithfully,

Patrick Duff

DEP records,

Mr. Duff

Good Afternnon,

I have entered you OPRA request into our database. You should receive a response by 12/29/17. Please use the tracking number 221127 when checking on the status of your request.

Keith Harley

Senior Clerk
Office of Records Access
401 E. State Street
P.O. Box 420
Mail Code 401-06Q
Trenton, NJ 08625-0420
Phone: 609-341-3121

DEP records,

10 Attachments

Mr. Duff:

 

Attached is the Government Records Request Form response and the
responsive records to the above referenced OPRA request.

 

 

Records Custodian Mailbox

NJDEP – Office of Record Access

(609) 341-3121

 

 

Dear DEP records,

Where are the communications between Stockton and the DEP speaking about procuring the contract? There must have been emails and other electronic communications that were had between the HPO and Stockton. Could you please send them to me as well?

Yours sincerely,

Patrick Duff

DEP records,

Mr. Duff:

Your request sought records outlining the procurement process for the RFP for the Biographical Investigation into Martin Luther King and his connection to 753 Walnut Street. The NJDEP provided you the request for bids made to 7 State Universities/Colleges via email, the submitted Bid with its later revision, the RFP, and a Treasury Circular memorializing this RFP method. There were no advertisement records. As there was only one bid, there was no evaluation or discussions concerning multiple bids. Any draft of the RFP would be considered deliberative, and not a government record pursuant to N.J.S.A. 47:1A-1.1.

The NJDEP did not perform research for any possible record that references the bid, the procurement of a contract, or related records. In reviewing your request, the NJDEP has responded with the responsive records sought concerning the solicitation of bids, the reason no advertising records exist, the bid records received, the RFP, and information supporting the procurement methodology.

Records Custodian Mailbox
NJDEP – Office of Record Access
(609) 341-3121

Dear DEP records,

I also asked for "what bid submissions were received, the date of such submissions, emails, faxes and or letters by any Historical Preservation Office employee regarding the bids submitted and or the drafting of the request for proposal."

Please send me the communications with Stockton since you flat out refused my other request. Also, who were the entities that Kate Marcopul contacted? One looks to be Dr. Hines from Rutgers, but the other cannot be identified at all.

Yours sincerely,

Patrick Duff

Dear DEP records,

Also, you say you sent 7 bids to me? I don't have 7, I only have 3, and one of them was returned to sender. So technically, I have 2, with 0 responses. Please send me the other 4 emails you speak of. Also, per Paff v Galloway Twp., you cannot redact the recipients names, as you have done here on the 3 emails asking for interest in a possible proposal. Who were these emails sent to? Who were these mystery recipients and why are their identities protected?

Please provide the extra emails asking for interest and do not redact the names of the recipients.

Yours sincerely,

Patrick Duff

Dear DEP records,

The Law requires the public body to keep reasonably comprehensible
minutes of all its meetings, showing the time and place, the members
present, the subjects considered, the actions taken, the votes of each
member and any other information required by law to be recorded by
minutes. These minutes are to be made promptly available to the
public.
In addition, the Law requires that a statement be entered into the minutes
at the outset of each meeting indicating (1) that adequate notice has been
provided (specifying the time, date, and manner in which the notice was
provided), or (2) that adequate notice was not provided and an
explanation for the failure of public body to provide adequate notice.

Yours sincerely,

Patrick Duff

Dear DEP records,

Sorry, the last message wasn't meant for you. But you still haven't answered my questions nor provided all the information I asked for or that you said was provided. Please provide the 7 emails mentioned, as well as the emails they were sent to and the procurement emails sent between NJDEP and Stockton.

Yours sincerely,

Patrick Duff

Dear DEP records,

You have never completed my request on this one. Remember, you cannot redact the recipients per Paf V Galloway. Please provide me with an unreacted copy of who the recipients were so I can make sure these were actually sent when they said they were.

Yours sincerely,

Patrick Duff

Coefer, Matt,

Mr. Duff:

The NJDEP did not redacted or withhold and recipient information concerning the request for bids associated with the proposal. The unredacted responsive records were provided to you via email on December 28, 2017.

Matthew J. Coefer, Chief Records Custodian
NJDEP – Office of Record Access
(609) 633-1339

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Dear Coefer, Matt,

I cannot read the recipients of who the emails were sent to. Maybe you didn't send it, because the ones that In have have all the receivers addresses redacted.

Yours sincerely,

Patrick Duff

Coefer, Matt,

To ensure we are discussing the same documents, are you able to provide me with the pages that are redacted?

- Matt

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Dear Coefer, Matt,

Every email address of the people the letters asking for submissions are redacted. Who were the emails sent to? Every email address the emails in this request that you sent to me have been XXXXXXX out. IE

From:
Marcopul, Kate
To:
[email address]
Subject:
Request for Expression of Interest - Dr. Martin Luther King, Jr. inquiry
Date:
Tuesday, August 30, 2016 11:50:00 AM
______________________________________________________________________________

Who was that sent to?

Yours sincerely,

Patrick Duff

Coefer, Matt,

4 Attachments

Patrick:

I'm not seeing that in the documents emailed to you and being provided to again hereto.

Matthew J. Coefer, Chief Records Custodian
NJDEP – Office of Record Access
(609) 633-1339

show quoted sections

Dear Coefer, Matt,

All of the recipients are still redacted. Who were these sent to? Can't you see that in the recipients name it just shows xxxxxxx.xxx.xxx?

Yours sincerely,

Patrick Duff

Coefer, Matt,

Patrick:

Forward back what I sent you that has that redaction.

- Matt

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Coefer, Matt,

Patrick:

Per our telephone conversation, I will fax the documents to you. We are emailing these unredacted. Somewhere between our email to you and you accessing them, the emails are being encrypted.

Matthew J. Coefer, Chief Records Custodian
NJDEP – Office of Record Access
(609) 633-1339

show quoted sections

Dear Coefer, Matt,

Hey Matt, I apologize but I lost the docs. Could you just let me know who the recipients were of each email and the time the were sent? I lost the faxed copies and need this for an article I am writing.

Yours sincerely,

Patrick Duff

Dear Coefer, Matt,

This is what was posted on Facebook "This study provides an overview of the results of a research project funded by the New Jersey Department of Environmental Protection, Historic Preservation Office, for a biographical investigation of Martin Luther King, Jr"

This clearly says it is providing the "results" of a state funded research project, which means that PowerPoint is technically owned by the taxpayers of NJ, of which I am one. So please get me a copy of that PowerPoint. It was proudly posted on FaceBook and already presented to the public at the symposium. Not giving this information, as well as not giving the race of the employees involved in the study, it starting to make people think you are hiding something.

Yours sincerely,

Patrick Duff

Dear Coefer, Matt,

The Last email was meant for Stockton, sorry.....

Yours sincerely,

Patrick Duff

Coefer, Matt,

Mr. Duff:

Apologies, I was out of the Office this past Friday. Below is the requested information:

9/21/16 [email address]
8/30/16 [email address] (resent due to bad email address (i.e. [email address])
8/30/16 [email address] , [email address] , [email address] , [email address] , [email address] , [email address] , [email address]

Matthew J. Coefer, Chief Records Custodian
NJDEP – Office of Record Access
(609) 633-1339

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