Charlie Kratovil

Dear New Brunswick City,

Under OPRA and the common law right of access, please provide documents and records sufficient to show all donations made to the "Make It Count" program, including but not limited to those made by credit cards or coins inserted into the "parking" meters used by the program. Please also provide copies of all checks donated as part of the program, including both those made out to "Make It Count" and Make It Count charitable agencies.

To the extent that any of the Make It Count funds have been spent, please provide documents and records sufficient to show the expenditures, specifically who was paid, on what date, and for what purpose.

Yours faithfully,

Charlie Kratovil

Shalon Bennett, New Brunswick City

1 Attachment

Dear Mr. Kratovil,

 

The City of New Brunswick hoped to have a response to your request by the
end of today, but we are still waiting on documents from the third party
administrator of the charity, The United Way. You can anticipate a
completed response on or before July 17, 2020.

 

Best Regards,

Shalon T. Bennett

Deputy Clerk

 

City of New Brunswick

City Clerk’s Office Rm 201

78 Bayard Street

New Brunswick, NJ 08901

(732) 745-5041 (phone)

(732) 745-5009 (fax)

 

 

Shalon Bennett, New Brunswick City

1 Attachment

Dear Mr. Kratovil:

 

The City Clerk’s Office had hoped to supply a response to your request for
documents relative to the Make It Count program by end of business today.
 Unfortunately, our office recently learned that The United Way of
Milltown as the administrator of the charity receives all credit card
donations directly.  Furthermore, the New Brunswick Parking Authority
sends all coin collections directly to The United Way.  The United Way
offices have been closed during the COVID-19 pandemic, and we have yet to
receive a response to our request for documents.

 

One donation, in the form of a check, was received by the charity from an
individual who may have intended for the $500 donation to be anonymous.
 We are checking to see if the person making the donation objects to the
disclosure of their identity.

 

We hope to have the completed response to you sometime next week, but that
will depend on our receipt of documents from The United Way.

 

 

 

Best Regards,

Shalon T. Bennett

Deputy Clerk

 

City of New Brunswick

City Clerk’s Office Rm 201

78 Bayard Street

New Brunswick, NJ 08901

(732) 745-5041 (phone)

(732) 745-5009 (fax)

 

 

 

Shalon Bennett, New Brunswick City

2 Attachments

Dear Mr. Kratovil,

Please see the attached document and the text below responsive to your
request.

The "Make it Count" program has a total of $2020.90. The fiscal agent for
the program is the United Way (Milltown).  The City of New Brunswick does
not handle the donations. The coins are delivered directly to United Way
by the NBPA. The credit card donations are deposited into a merchant
account established by United Way. 

"Make it Count" has not spent any of the funds to date. 

There is one $500 Check. $612.05 in Credit Card donations & $908.85 in
coins. 

 

 

Best Regards,

Shalon T. Bennett

Deputy Clerk

 

City of New Brunswick

City Clerk’s Office Rm 201

78 Bayard Street

New Brunswick, NJ 08901

(732) 745-5041 (phone)

(732) 745-5009 (fax)

 

Charlie Kratovil

Dear Ms. Bennett,

Thank you for the responsive documents. Please provide the $500 check as requested.

Also I must note that the figures in the records provided don't add up to the numbers you provided in your written response. The total of the amounts listed on the IPS reports attached is $441.90, but you cited coin and credit numbers that are much larger than that. Please explain the discrepancy. Thank you very much for your help with this.

Yours sincerely,

Charlie Kratovil

Shalon Bennett, New Brunswick City

2 Attachments

Dear Mr. Kratovil,

As previously indicated there was a delay regarding the United Way documents due to Covid-19. Please see the attached documents responsive to your follow up request, which will answer your questions. Thank you.

Best Regards,
Shalon T. Bennett
Deputy Clerk

City of New Brunswick
City Clerk’s Office Rm 201
78 Bayard Street
New Brunswick, NJ 08901
(732) 745-5041 (phone)
(732) 745-5009 (fax)

-----Original Message-----
From: Charlie Kratovil <[OPRA #14573 email]>
Sent: Friday, July 24, 2020 10:52 PM
To: Shalon Bennett <[email address]>
Subject: Re: OPRA 20.06_275 United Way - Make it Count New Brunswick

Dear Ms. Bennett,

Thank you for the responsive documents. Please provide the $500 check as requested.

Also I must note that the figures in the records provided don't add up to the numbers you provided in your written response. The total of the amounts listed on the IPS reports attached is $441.90, but you cited coin and credit numbers that are much larger than that. Please explain the discrepancy. Thank you very much for your help with this.

Yours sincerely,

Charlie Kratovil

-----Original Message-----

Dear Mr. Kratovil,

Please see the attached document and the text below responsive to your request.

The "Make it Count" program has a total of $2020.90. The fiscal agent for the program is the United Way (Milltown). The City of New Brunswick does not handle the donations. The coins are delivered directly to United Way by the NBPA. The credit card donations are deposited into a merchant account established by United Way.

"Make it Count" has not spent any of the funds to date.

There is one $500 Check. $612.05 in Credit Card donations & $908.85 in coins.

Best Regards,

Shalon T. Bennett

Deputy Clerk

City of New Brunswick

City Clerk’s Office Rm 201

78 Bayard Street

New Brunswick, NJ 08901

(732) 745-5041 (phone)

(732) 745-5009 (fax)

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Charlie Kratovil

Dear Ms. Bennett,

Thank you for the records. I must admit these records are very confusing.

The stated totals for the credit card and coin donation totals ($612.05 and $908.85) don't match any of the figures in the records provided. For instance the initial reports provided accounted for only $441.90.

The additional records provided include:
1) a copied-and-pasted email between Keith Jones and IPS that provides additional, different figures without any context,
2) a "Class QuickReport" that provides yet another figure for the amount of coins collected, lists "total relief funds" of just $1,030.88, and also mentions a "coin processing fee" that has not yet been explained,
3) a document of an "anonymous" $474 donation that may or may not just be coins collected from the meters less the processing fee,
4) an unlabeled, two-page table likely depicting the credit card donations, but arriving at yet a different figure than the one provided, and
5) a check from IPS for only the first three months of credit card donations less processing fees.

Additionally at the August 5 City Council meeting, Mr. Jones said he believed there was less than $2,000 in the account, but you gave me a figure that was greater than $2,000. Do you stand by the original figures you gave me on July 24 ($612.05 + $908.85 + $500 = $2020.90)?

Yours sincerely,

Charlie Kratovil