Dear Ridgewood Village,

This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
Records requested:

I would like a copy of email server logs and all outward communication for Council Member Lorraine Reynold's mailbox from July 1,2020 through Decemer 31 ,2020 with the following metadata, “name of sender, senders email address, subject, date, name of all recipients, email address of all recipients, and if there are any attachments.

Respectfully,
Jan T. Philips

Donna Jackson, Ridgewood Village

Jan,

 

Please be advised that the request you submitted for Councilwoman
Reynolds’ email log from 7/1/20 through 12/31/20 will produce a voluminous
file which will require an extraordinary amount of time for redacting and
materials to print. 

 

The Village has an ordinance in place that allows the applicant three
hours of redacting time and two hundred pages prior to being charged an
extraordinary fee for the response to an OPRA Request.  Therefore, any
redacting we perform under that amount of time would not be charged.  We
have found that the “email server logs” require approximately three hours
of time for a one week time span.  Redacting any time over the three hours
would cost approximately $25. per hour and copying over the 200 pages will
cost $.05 per page.  However, we would like to provide these documents to
you in the most efficient and cost effective manner. 

 

Note that numerous weekly time frames for the six month span will result
in many requests that will require many extensions.  As I am the only
staff member working on this type of OPRA Request, I am hoping you might
be agreeable to two requests at a time that would be more manageable and
permit me to provide them to you in a timely manner.  As we complete the
requests, additional requests can be submitted. 

 

I would like to speak with you if you might find a moment to call.  Please
advise how you would like to proceed.  Thank you.

 

Donna M. Jackson

Deputy Village Clerk

Village of Ridgewood

131 N. Maple Avenue

Ridgewood, NJ 07451

Phone:  201 670-5500 x 205

Fax:  201 652-7623

 

Notice: You are advised that copies of correspondence, including e-mail
correspondence and attachments, between the public and the Village of
Ridgewood are obtainable by any person filing a request under the Open
Public Records Act (OPRA) unless subject to a specific OPRA exception.
There should be no expectation that the content of emails exchanged
between the public and municipal officials and employees will remain
private.     

Dear Donna Jackson,
Thank you for your response.

Records requested:

I would like a copy of email server logs and all outward communication for Council Member Lorraine Reynold's mailbox from July 1,2020 through July 31 ,2020 with the following metadata, “name of sender, senders email address, subject, date, name of all recipients, email address of all recipients, and if there are any attachments.

Respectfully,
Jan T. Philips

Yours sincerely,

Jan T. Philips

Donna Jackson, Ridgewood Village

1 Attachment

Jan,

 

Please see the attached file as the Village Clerk’s Office response to the
OPRA Request asking for the email log for Councilwoman Reynolds from July
1 through December 31, 2020. 

 

Note information in the attached documents has been redacted and under the
N.J.S.A.47:1A-1 OPRA Exemptions - in the interest of privacy, it is the
public policy of this State that a public agency has a responsibility and
an obligation to safeguard from public access a citizen’s personal
information with which it has been entrusted when disclosure thereof would
violate the citizen’s reasonable expectation of privacy.

 

At this time, we will consider this request closed and our obligation
satisfied.

 

Donna M. Jackson

Deputy Village Clerk

Village of Ridgewood

131 N. Maple Avenue

Ridgewood, NJ 07451

Phone:  201 670-5500 x 205

Fax:  201 652-7623

 

Notice: You are advised that copies of correspondence, including e-mail
correspondence and attachments, between the public and the Village of
Ridgewood are obtainable by any person filing a request under the Open
Public Records Act (OPRA) unless subject to a specific OPRA exception.
There should be no expectation that the content of emails exchanged
between the public and municipal officials and employees will remain
private.