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Dear South River Borough,

This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
Records requested:

I am seeking a log of all emails to and from the identified emails during the specified time frames that shows the sender, recipient, date and subject. Please see the Paff v. Township of Galloway Supreme Court decision from 2017, which held, this is a valid request.

1. Copies of email logs for Borough Administrator Jack Layne from January 1, 2017 thru July 1, 2017. Please include sender, recipient, date and subject.

2. Copies of email logs for South River Police of Chief Mark Tinitigan from January 1, 2017 thru July 1, 2017. Please include sender, recipient, date and subject.

3. Copies of email logs for Councilmen Shawn Hausserman from January 1, 2017 thru July 1, 2017. Please include sender, recipient, date and subject.

4. Copies of email logs for Councilmen John Alai from January 1, 2017 thru July 1, 2017. Please include sender, recipient, date and subject.

5. Copies of email logs for Mayor John Krenzel from January 1, 2017 thru July 1, 2017. Please include sender, recipient, date and subject.

An email log can be very easily retrieved and should be pulled by a member of the (IT) department, whoever is in charge of the email server. The email log is a very simple, short document (It is usually in a spreadsheet type format) with meta data information, no need to redact meta data logs, no specific content is in meta data email logs to warrant redacting and should contain only the following:

a. date message was sent and/or received,
b. name of sender and/or recipient, copy (cc)
c. email address of sender and/or recipient,
d. the subject of each email.

Note: "Special service charges" by law apply to services applied to documents/materials requested outside of normal public information. Basic reports and email meta data “DO NOT” apply to "special service charge" requested materials. None of the other NJ Municipalities on OPRA machine website are charging for electronic copies of their email logs for this type of standard request.

Dear South River Borough,

Please pass this on to the person who conducts Open Public Records Act reviews.

I am writing to request an internal review of South River Borough's handling of my OPRA request 'Email logs'.

You have exceeded the 7 day period which the law allows you to respond. Please provide the response.

A full history of my OPRA request and all correspondence is available on the Internet at this address: https://opramachine.com/request/email_lo...

Bill Bray, South River Borough

The Borough of South River received your Open Public Records Act (OPRA) request on February 7, 2019. The official Records Custodian, William Bray, received your OPRA request on February 7, 2019. As such, the seven (7) business day deadline to respond to your request is February 19, 2019. This response to your request is being provided to you on the 7th business day after the custodian’s receipt of said request.

You requested:

1. Copies of email logs for Borough Administrator Jack Layne from January 1, 2017 thru July 1, 2017. Please include sender, recipient, date and subject.

2. Copies of email logs for South River Police of Chief Mark Tinitigan from January 1, 2017 thru July 1, 2017. Please include sender, recipient, date and subject.

3. Copies of email logs for Councilmen Shawn Hausserman from January 1, 2017 thru July 1, 2017. Please include sender, recipient, date and subject.

4. Copies of email logs for Councilmen John Alai from January 1, 2017 thru July 1, 2017. Please include sender, recipient, date and subject.

5. Copies of email logs for Mayor John Krenzel from January 1, 2017 thru July 1, 2017. Please include sender, recipient, date and subject.

The Borough of South River will generate the documents requested from the information maintained on its server. However, the Borough does not have an on-staff IT personnel but contracts with a third party vendor. Your request is beyond the scope of their contract with South River and therefore generates an additional cost to the Borough of $135. Pursuant to NJSA 47:1A-5(d), this cost may be passed on to the requestor. Therefore, please remit payment of $135 to my office and the Borough will provide you with the information that has been maintained on its server responsive to your request.

Additionally, we received a substantially similar request for e-mail logs for the second half on 2017, through the OPRA machine website. If this is also your request please identify it as such so that our IT contractors can handle both request simultaneously and save you money. If run separately, it would result in another $135 charge to that requestor.

If your request for access to a government record has been denied or unfilled within the seven (7) business days required by law, you have a right to challenge the decision by the Borough of South River to deny access. At your option, you may either institute a proceeding in the Superior Court of New Jersey or file a complaint with the Government Records Council (GRC) by completing the Denial of Access Complaint Form. You may contact the GRC by toll-free telephone at 866-850-0511, by mail at P.O. Box 819, Trenton, NJ, 08625, by e-mail at [email address], or at their web site at www.state.nj.us/grc. The GRC can also answer other questions about the law. All questions regarding complaints filed in Superior Court should be directed to the Court Clerk in your County.

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