Charlie Kratovil

Dear Rutgers University,

Under OPRA and the common law right of access, please provide the following:

1) logs containing the following metadata for all emails RECIEVED by the email address [email address] since January 1, 2017, including the following fields: “sender,” “recipient(s),” “date/time,” and “subject,”
2) records, documents, or statements sufficient to show the names and email addresses of all persons/accounts that are part of the "group" that currently receives copies of the messages sent to [email address], and
3) a complete copy of the most recent (as of 3/10) email message received by [email address] and thus distributed to the group members.

Please do not hesitate to contact me if I can be helpful in clarifying this request. As I am not familiar with the university's current email system, I would be happy to learn more about it and I am open to modifying this request to ensure that it can be fulfilled as swiftly as possible, and with as little effort as possible. Thanks for your time and attention to this matter.

Yours faithfully,

Charlie Kratovil

Rutgers Open Public Records Center,

   
 
 
Dear Charlie Kratovil,

Thank you for registering with Rutgers, The State University of New
Jersey Open Public Records Center, an online, public portal. Below you
will find your portal login and password information .

Login:  [OPRA #21002 email]
 
If you have never used this system or cannot remember your password, you
may request a [1]Temporary Password
 

If you are a first time user and did not submit your request through the
public portal but are receiving this e-mail, an account has been created
for you with the login and password listed above. At this account you can
access, track and receive any documents in response to your request.

Please log in to the [2]Rutgers University Open Public Records Center and
then "My Request Center" to update any contact or password information on
your account and to view your request.

The University Custodian of Records will contact you if there are
questions regarding your request or provide you a response. If you have
questions, you may contact the OPRA Administrator at 973.972.1887.
Thank you again for registering with the Rutgers University Open Public
Records Center.
 
 
This is an auto-generated email and has originated from an [3]GovQA
unmonitored email account. Please DO NOT REPLY. logo

 

References

Visible links
1. https://rutgers.mycusthelp.com/WEBAPP/_r...
2. https://rutgers.mycusthelp.com/WEBAPP/_r...

Rutgers Open Public Records Center,

Dear Kratovil:

Thank you for submitting your request for government records of Rutgers,
The State University of New Jersey. Your request has been received and is
being processed in accordance with the New Jersey Open Public Records Act
(OPRA), NJSA 47:1 et seq. Your request was received through the online,
public portal [1]Rutgers University Open Public Records Center of this
office on 3/11/2021 and given the reference number R006521-031121.  

Your request will be forwarded to the Office of the Custodian of
Records for review and processing, including determining the volume of
responsive documents and any potential costs associated with satisfying
your request. Please note, the N.J. Open Public Records Act does not
require the University to create new documents, to conduct research, or to
answer questions for information.

Records Requested: Dear Rutgers University, Under OPRA and the common law
right of access, please provide the following: 1) logs containing the
following metadata for all emails RECIEVED by the email address
[email address] since January 1, 2017, including the
following fields: “sender,” “recipient(s),” “date/time,” and “subject,” 2)
records, documents, or statements sufficient to show the names and email
addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and 3) a complete copy of the most recent
(as of 3/10) email message received by [email address] and
thus distributed to the group members. Please do not hesitate to contact
me if I can be helpful in clarifying this request. As I am not familiar
with the university's current email system, I would be happy to learn more
about it and I am open to modifying this request to ensure that it can be
fulfilled as swiftly as possible, and with as little effort as possible.
Thanks for your time and attention to this matter. Yours faithfully,
Charlie Kratovil
------------------------------------------------------------------- Please
use deliver records electronically via email to the below UNIQUE address
for all replies to this request:
[OPRA #21002 email] Is
[Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...
View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...
Please note that in some cases publication of requests and responses will
be delayed. If you find this service useful as an OPRA custodian, please
ask your web manager to link to us from your organisation's website.

The Office of the Custodian of Records uses the [2]Rutgers University Open
Public Records Center to communicate with you, respond to and track all
open public records requests.  If you have submitted your request
electronically through Rutgers Open Public Records Center portal, you have
already been required to create an account.

Notice to First Time Portal Users:

If you are a first time user and did not submit your request through the
public portal, you are receiving this request because the Rutgers Office
of the Custodian has created an account for you at the [3]Rutgers
University Open Public Records Center . 

To access your account and view your request:

1.Go to: [4]Rutgers University Open Public Records Center.

2. Select/open  "My Records Center"
3. Enter your email and password as provided in your previously received
Welcome Letter.

You can monitor your request through the [5]Rutgers University Open Public
Records Center at "My Request Center."

Thank you and if you have questions, you  may contact the OPRA
Administrator at (973) 972-1981.

 

Rutgers, The State University of New Jersey

University Custodian of Records

Office of Enterprise Risk Management, Ethics and Compliance

65 Bergen Street, Ste. 1346 

Newark, New Jersey 07101-1709

Phone: (973) 972-1981

Fax: (973) 972-2396

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...
2. https://u8387795.ct.sendgrid.net/ls/clic...
3. https://u8387795.ct.sendgrid.net/ls/clic...
4. https://u8387795.ct.sendgrid.net/ls/clic...
5. https://u8387795.ct.sendgrid.net/ls/clic...

Rutgers Open Public Records Center,

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request, #R006521-031121

 

Dear Kratovil,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On March 11, 2021, this office received your request for the
following:

“Dear Rutgers University,

Under OPRA and the common law right of access, please provide the
following:

1) logs containing the following metadata for all emails RECIEVED by the
email address [email address] since January 1, 2017,
including the following fields: “sender,” “recipient(s),” “date/time,” and
“subject,”
2) records, documents, or statements sufficient to show the names and
email addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and
3) a complete copy of the most recent (as of 3/10) email message received
by [email address] and thus distributed to the group
members.

Please do not hesitate to contact me if I can be helpful in clarifying
this request. As I am not familiar with the university's current email
system, I would be happy to learn more about it and I am open to modifying
this request to ensure that it can be fulfilled as swiftly as possible,
and with as little effort as possible. Thanks for your time and attention
to this matter.

Yours faithfully,

Charlie Kratovil

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #21002 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.”

The University is processing your request. In order to process the portion
of your request seeking email records, please provide a subject or keyword
for our search. In 2010, the GRC defined a proper request for emails:
“[I]n order to specifically identify an email, OPRA requests must contain
(1) the content and/or subject of the email, (2) the specific date or
range of dates during which the email was transmitted or the emails were
transmitted, and (3) a valid email request must identify the sender and/or
recipient thereof.” Elcavage v. West Milford Twp., GRC Complaint No.
2009-07 (April 8, 2010). The GRC revisited the description of a proper
request in 2013, stating “An OPRA request is thus only valid if the
subject of the request can be readily identifiable based on the request.
In the case of emails or documents stored on a computer, a simple keyword
search may be sufficient to identify any records that may be responsive to
a request. In both cases, emails and correspondence, a completed “subject”
or “regarding” line may be sufficient to determine whether the record
relates to the described subject. To reiterate, a valid OPRA request
requires a search, not research. What a custodian is not required to do,
however, is to actually read through numerous emails and correspondence to
determine if same is responsive: in other words, conduct research.” Verry
v. Borough of South Bound Brook (Somerset), GRC Complaint Nos. 2013-43 and
2013-53 (November 2013).  

Furthermore, OPRA does not require a custodian to conduct research or an
agency to expend “indisputably limited agency resources to sift through
the [agency's] vast files and identify, analyze and select potentially
relevant and responsive public records.” Spectraserv v. Middlesex County
Utilities Authority, 416 N.J. Super.  565, 578 (App. Div. 2010), Burnett
v. Gloucester County, 415 N.J. Super. 506, 515 (App. Div. 2010). OPRA “is
not intended as a research tool litigants may use to force government
officials to identify and siphon useful information.” MAG Entertainment v.
Division of Alcoholic Beverage Control, 375 N.J. Super. 534, 547 (App.
Div. 2005). “In short, OPRA does not countenance open-ended searches of an
agency’s files.” Id. at 549.

In order for our office to process the request, please provide a response
to the above clarification. If we do not receive a clarification within
seven (7) business days, we will consider this request withdrawn and
closed. You may contact the Office of the Custodian of Records through
your account under "My Request Center" at the [1]Rutgers Open Public
Records Center, phone, or via the regular mail to: Rutgers, The State
University of New Jersey, University Custodian of Records, University
Ethics and Compliance, 335 George Street, Suite 3300, New Brunswick, NJ
08901.

 

If you have any questions, please contact my office at 973.972.1981.

 

Sincerely,

 

Jewell Battle

University Custodian of Records

University Ethics and Compliance

Rutgers, The State University of New Jersey

 

 

973.972.1981

 

To monitor the progress or update this request please log into the [2]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...
2. https://u8387795.ct.sendgrid.net/ls/clic...

Charlie Kratovil

Dear Ms. Battle,
Thanks for your message. I respectfully withdraw item #3 from my request, as it was the only email that I had requested. Please provide items #1 and #2 as requested. Thanks.

Yours sincerely,

Charlie Kratovil

Rutgers Open Public Records Center,

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request, #R006521-031121

 

Dear Kratovil,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On March 11, 2021, this office received your request for the
following:

“Dear Rutgers University,

Under OPRA and the common law right of access, please provide the
following:

1) logs containing the following metadata for all emails RECIEVED by the
email address [email address] since January 1, 2017,
including the following fields: “sender,” “recipient(s),” “date/time,” and
“subject,”
2) records, documents, or statements sufficient to show the names and
email addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and
3) a complete copy of the most recent (as of 3/10) email message received
by [email address] and thus distributed to the group
members.

Please do not hesitate to contact me if I can be helpful in clarifying
this request. As I am not familiar with the university's current email
system, I would be happy to learn more about it and I am open to modifying
this request to ensure that it can be fulfilled as swiftly as possible,
and with as little effort as possible. Thanks for your time and attention
to this matter.

Yours faithfully,

Charlie Kratovil

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #21002 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.”

The University makes note of your withdrawal of portion 3 of this request.
For portion 1 of this request seeking " logs containing the following
metadata for all emails RECIEVED by the email address
[email address] since January 1, 2017, including the
following fields: “sender,” “recipient(s),” “date/time,” and “subject,”,
please note that an initial search yielded 1,380 email items. Processing
this amount of email records, including review and potential redaction,
would be substantially disruptive to the University’s operations. Please
consider narrowing the search parameters provided in your request. You may
submit a narrower time frame, select fewer senders/recipients, and/or
alter the keywords for the search. 

As a friendly reminder, in 2010, the GRC defined a proper request for
emails: “[I]n order to specifically identify an email, OPRA requests must
contain (1) the content and/or subject of the email, (2) the specific date
or range of dates during which the email was transmitted or the emails
were transmitted, and (3) a valid email request must identify the sender
and/or recipient thereof.” Elcavage v. West Milford Twp., GRC Complaint
No. 2009-07 (April 8, 2010). The GRC revisited the description of a proper
request in 2013, stating “An OPRA request is thus only valid if the
subject of the request can be readily identifiable based on the request.
In the case of emails or documents stored on a computer, a simple keyword
search may be sufficient to identify any records that may be responsive to
a request. In both cases, emails and correspondence, a completed “subject”
or “regarding” line may be sufficient to determine whether the record
relates to the described subject. To reiterate, a valid OPRA request
requires a search, not research. What a custodian is not required to do,
however, is to actually read through numerous emails and correspondence to
determine if same is responsive: in other words, conduct research.” Verry
v. Borough of South Bound Brook (Somerset), GRC Complaint Nos. 2013-43 and
2013-53 (November 2013).  

Furthermore, OPRA does not require a custodian to conduct research or an
agency to expend “indisputably limited agency resources to sift through
the [agency's] vast files and identify, analyze and select potentially
relevant and responsive public records.” Spectraserv v. Middlesex County
Utilities Authority, 416 N.J. Super.  565, 578 (App. Div. 2010), Burnett
v. Gloucester County, 415 N.J. Super. 506, 515 (App. Div. 2010). OPRA “is
not intended as a research tool litigants may use to force government
officials to identify and siphon useful information.” MAG Entertainment v.
Division of Alcoholic Beverage Control, 375 N.J. Super. 534, 547 (App.
Div. 2005). “In short, OPRA does not countenance open-ended searches of an
agency’s files.” Id. at 549.

In order for our office to process the request, please provide a response
to the above clarification. If we do not receive a clarification within
seven (7) business days, we will consider this request withdrawn and
closed. You may contact the Office of the Custodian of Records through
your account under "My Request Center" at the [1]Rutgers Open Public
Records Center, phone, or via the regular mail to: Rutgers, The State
University of New Jersey, University Custodian of Records, University
Ethics and Compliance, 335 George Street, Suite 3300, New Brunswick, NJ
08901.

 

If you have any questions, please contact my office at 973.972.1981.

 

Sincerely,

 

Jewell Battle

University Custodian of Records

University Ethics and Compliance

Rutgers, The State University of New Jersey

 

 

973.972.1981

 

To monitor the progress or update this request please log into the [2]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...
2. https://u8387795.ct.sendgrid.net/ls/clic...

Charlie Kratovil

Dear Rutgers Open Public Records Center,
It appears that we understand and are in agreement about what has been requested in the first portion of my request and it seems to me that the University is able to produce these records if it is inclined to do so. I'll remind you that I am not requesting the email records themselves at this time, but rather only email "logs" that would need limited redactions, if any. Because I am not requesting the actual contents of any emails, only the metadata such as date/time and subject line, I believe that the GRC opinions you cite are not applicable. Reviewing 1,380 subject lines for potential redactions is very different than reviewing the full contents of 1,380 emails for potential redactions. To be clear, fulfilling my request as it stands now requires only the former. I appreciate the offer to revise the request, but at this time I have no further modifications to make to it.

Please let me know if I am not understanding your message correctly. Otherwise, I'll look forward to receiving the responsive records. Thank you kindly.

Yours sincerely,

Charlie Kratovil

Rutgers Open Public Records Center,

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request # R006521-031121

 

Dear Kratovil,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On March 11, 2021, this office received your request for the
following:

“Dear Rutgers University,

Under OPRA and the common law right of access, please provide the
following:

1) logs containing the following metadata for all emails RECIEVED by the
email address [email address] since January 1, 2017,
including the following fields: “sender,” “recipient(s),” “date/time,” and
“subject,”
2) records, documents, or statements sufficient to show the names and
email addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and
3) a complete copy of the most recent (as of 3/10) email message received
by [email address] and thus distributed to the group
members.

Please do not hesitate to contact me if I can be helpful in clarifying
this request. As I am not familiar with the university's current email
system, I would be happy to learn more about it and I am open to modifying
this request to ensure that it can be fulfilled as swiftly as possible,
and with as little effort as possible. Thanks for your time and attention
to this matter.

Yours faithfully,

Charlie Kratovil

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #21002 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.”

The University has received your correspondence and, based on your
message, will move forward with processing this request as it was
initially written. Please note, due to the State of New Jersey being under
a public health emergency, processing and response to this request may be
delayed. The University requires an extension until April 07, 2021. We
appreciate your patience during this time, and are working to respond to
your request as quickly as possible. If you have any questions or
concerns, please contact me at my office at 973.972.1981.

 

Sincerely,

 

Jewell Battle

University Custodian of Records

Rutgers, The State University of New Jersey

 

 

973.972.1981

To monitor the progress or update this request please log into the [1]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...

Rutgers Open Public Records Center,

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request # R006521-031121

 

Dear Kratovil,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On March 11, 2021, this office received your request for the
following:

“Dear Rutgers University,

Under OPRA and the common law right of access, please provide the
following:

1) logs containing the following metadata for all emails RECIEVED by the
email address [email address] since January 1, 2017,
including the following fields: “sender,” “recipient(s),” “date/time,” and
“subject,”
2) records, documents, or statements sufficient to show the names and
email addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and
3) a complete copy of the most recent (as of 3/10) email message received
by [email address] and thus distributed to the group
members.

Please do not hesitate to contact me if I can be helpful in clarifying
this request. As I am not familiar with the university's current email
system, I would be happy to learn more about it and I am open to modifying
this request to ensure that it can be fulfilled as swiftly as possible,
and with as little effort as possible. Thanks for your time and attention
to this matter.

Yours faithfully,

Charlie Kratovil

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #21002 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.”

The University is still processing this request. Please note, due to the
State of New Jersey being under a public health emergency, processing and
response to this request may be delayed. The University requires an
extension until April 14, 2021. We appreciate your patience during this
time, and are working to respond to your request as quickly as possible.
If you have any questions or concerns, please contact me at my office at
973.972.1981.

 

Sincerely,

 

Jewell Battle

University Custodian of Records

Rutgers, The State University of New Jersey

 

 

973.972.1981

To monitor the progress or update this request please log into the [1]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...

Rutgers Open Public Records Center,

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request # R006521-031121

 

Dear Kratovil,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On March 11, 2021, this office received your request for the
following:

“Dear Rutgers University,

Under OPRA and the common law right of access, please provide the
following:

1) logs containing the following metadata for all emails RECIEVED by the
email address [email address] since January 1, 2017,
including the following fields: “sender,” “recipient(s),” “date/time,” and
“subject,”
2) records, documents, or statements sufficient to show the names and
email addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and
3) a complete copy of the most recent (as of 3/10) email message received
by [email address] and thus distributed to the group
members.

Please do not hesitate to contact me if I can be helpful in clarifying
this request. As I am not familiar with the university's current email
system, I would be happy to learn more about it and I am open to modifying
this request to ensure that it can be fulfilled as swiftly as possible,
and with as little effort as possible. Thanks for your time and attention
to this matter.

Yours faithfully,

Charlie Kratovil

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #21002 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.”

The University is still processing this request. Please note, due to the
State of New Jersey being under a public health emergency, processing and
response to this request may be delayed. The University requires an
extension until April 22, 2021. We appreciate your patience during this
time, and are working to respond to your request as quickly as possible.
If you have any questions or concerns, please contact me at my office at
973.972.1981.

 

Sincerely,

 

Jewell Battle

University Custodian of Records

Rutgers, The State University of New Jersey

 

 

973.972.1981

To monitor the progress or update this request please log into the [1]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...

Rutgers Open Public Records Center,

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request # R006521-031121

 

Dear Kratovil,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On March 11, 2021, this office received your request for the
following:

“Dear Rutgers University,

Under OPRA and the common law right of access, please provide the
following:

1) logs containing the following metadata for all emails RECIEVED by the
email address [email address] since January 1, 2017,
including the following fields: “sender,” “recipient(s),” “date/time,” and
“subject,”
2) records, documents, or statements sufficient to show the names and
email addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and
3) a complete copy of the most recent (as of 3/10) email message received
by [email address] and thus distributed to the group
members.

Please do not hesitate to contact me if I can be helpful in clarifying
this request. As I am not familiar with the university's current email
system, I would be happy to learn more about it and I am open to modifying
this request to ensure that it can be fulfilled as swiftly as possible,
and with as little effort as possible. Thanks for your time and attention
to this matter.

Yours faithfully,

Charlie Kratovil

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #21002 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.”

The University is still processing this request. Please note, due to the
State of New Jersey being under a public health emergency, processing and
response to this request may be delayed. The University requires an
extension until April 29, 2021. We appreciate your patience during this
time, and are working to respond to your request as quickly as possible.
If you have any questions or concerns, please contact me at my office at
973.972.1981.

 

Sincerely,

 

Jewell Battle

University Custodian of Records

Rutgers, The State University of New Jersey

 

 

973.972.1981

To monitor the progress or update this request please log into the [1]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...

Rutgers Open Public Records Center,

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request # R006521-031121

 

Dear Kratovil,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On March 11, 2021, this office received your request for the
following:

“Dear Rutgers University,

Under OPRA and the common law right of access, please provide the
following:

1) logs containing the following metadata for all emails RECIEVED by the
email address [email address] since January 1, 2017,
including the following fields: “sender,” “recipient(s),” “date/time,” and
“subject,”
2) records, documents, or statements sufficient to show the names and
email addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and
3) a complete copy of the most recent (as of 3/10) email message received
by [email address] and thus distributed to the group
members.

Please do not hesitate to contact me if I can be helpful in clarifying
this request. As I am not familiar with the university's current email
system, I would be happy to learn more about it and I am open to modifying
this request to ensure that it can be fulfilled as swiftly as possible,
and with as little effort as possible. Thanks for your time and attention
to this matter.

Yours faithfully,

Charlie Kratovil

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #21002 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.”

The University is still processing this request. Please note, due to the
State of New Jersey being under a public health emergency, processing and
response to this request may be delayed. The University requires an
extension until May 06, 2021. We appreciate your patience during this
time, and are working to respond to your request as quickly as possible.
If you have any questions or concerns, please contact me at my office at
973.972.1981.

Sincerely,

 

Jewell Battle

University Custodian of Records

Rutgers, The State University of New Jersey

 

 

973.972.1981

To monitor the progress or update this request please log into the [1]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...

Rutgers Open Public Records Center,

Attachments:
[1]r006521_Redacted.xlsx

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request,  # R006521-031121

Dear Kratovil,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On March 11, 2021, this office received your request for the
following:

“Dear Rutgers University,

Under OPRA and the common law right of access, please provide the
following:

1) logs containing the following metadata for all emails RECIEVED by the
email address [email address] since January 1, 2017,
including the following fields: “sender,” “recipient(s),” “date/time,” and
“subject,”
2) records, documents, or statements sufficient to show the names and
email addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and
3) a complete copy of the most recent (as of 3/10) email message received
by [email address] and thus distributed to the group
members.

Please do not hesitate to contact me if I can be helpful in clarifying
this request. As I am not familiar with the university's current email
system, I would be happy to learn more about it and I am open to modifying
this request to ensure that it can be fulfilled as swiftly as possible,
and with as little effort as possible. Thanks for your time and attention
to this matter.

Yours faithfully,

Charlie Kratovil

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #21002 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.”

The University has reviewed your request. The responsive document(s) for
parts 1 and 2 are available to you through the Rutgers University Open
Records Center. Please log in to the [2]Records Center and "My Request
Center" to retrieve the appropriate responsive document(s). The
document(s) is also attached to this email for your convenience. You have
withdrawn part 3 of your request.

Student information in the attached record has been redacted on the basis
of the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. §
1232g; 34 CFR Part 99). An educational agency or institution subject to
FERPA is prohibited from disclosing personally identifying information
from students’ education records, without prior written consent, unless
the disclosure meets an exception to FERPA’s general consent requirement
listed in 34 CFR §§ 99.30 and 99.31. The term "education records" means
those records, files, documents, and other materials that are: (1)
directly related to a student; and (2) are maintained by an educational
agency or institution or by a person acting for such agency or
institution.
Private information has also been redacted from the attached record. OPRA
specifically places on the University “a responsibility and an obligation
to safeguard from public access a citizen’s personal information with
which it has been entrusted when disclosure thereof would violate the
citizen’s reasonable expectation of privacy.” Serrano v. South Brunswick
Twp., 358 N.J. Super. 352, 368 (App. Div. 2003).

If your request has been denied, you may take your appeal to the New
Jersey Government Records Council (NJGRC), which has mediation and dispute
resolution procedures, or you may file a lawsuit with the New Jersey
Superior Court, as provided by N.J.S.A. 47:1A-1, et seq. Your rights of
appeal is provided with this letter at [3]Public Facing Pages of the
Rutgers University Open Public Records Request Center. You may also review
the brochure at the [4]Rutgers Custodian of Records page or visit the
[5]NJGRC page.

If you have any questions, or wish to discuss this further, you may
contact my office at 973.972.1981.

Sincerely,

Jewell Battle

University Custodian of Records

Rutgers, The State University of New Jersey

 

 

973.972.1981

 

To monitor the progress or update this request please log into the [6]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...
2. https://u8387795.ct.sendgrid.net/ls/clic...
3. https://u8387795.ct.sendgrid.net/ls/clic...
4. https://u8387795.ct.sendgrid.net/ls/clic...
5. https://u8387795.ct.sendgrid.net/ls/clic...
6. https://u8387795.ct.sendgrid.net/ls/clic...

Charlie Kratovil

Dear Ms. Battle,
Thank you. The records provided do not address item 2 in my request, unless I am missing something. Please advise.

Also, please advise if any email records were omitted from the response in their entirety. Or are the only redactions to the records the removal of all or part of certain email addresses?

Thank you.

Yours sincerely,

Charlie Kratovil

Rutgers Open Public Records Center,

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request # R006521-031121

 

Dear Kratovil,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On March 11, 2021, this office received your request for the
following:

“Dear Rutgers University,

Under OPRA and the common law right of access, please provide the
following:

1) logs containing the following metadata for all emails RECIEVED by the
email address [email address] since January 1, 2017,
including the following fields: “sender,” “recipient(s),” “date/time,” and
“subject,”
2) records, documents, or statements sufficient to show the names and
email addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and
3) a complete copy of the most recent (as of 3/10) email message received
by [email address] and thus distributed to the group
members.

Please do not hesitate to contact me if I can be helpful in clarifying
this request. As I am not familiar with the university's current email
system, I would be happy to learn more about it and I am open to modifying
this request to ensure that it can be fulfilled as swiftly as possible,
and with as little effort as possible. Thanks for your time and attention
to this matter.

Yours faithfully,

Charlie Kratovil

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #21002 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.”

The University is re-processing this request pursuant to your
correspondence. Please note, due to the State of New Jersey being under a
public health emergency, processing and response to this request may be
delayed. The University requires an extension until May 26, 2021. We
appreciate your patience during this time, and are working to respond to
your request as quickly as possible. If you have any questions or
concerns, please contact me at my office at 973.972.1981.

 

Sincerely,

 

Jewell Battle

University Custodian of Records

Rutgers, The State University of New Jersey

 

 

973.972.1981

To monitor the progress or update this request please log into the [1]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...

Rutgers Open Public Records Center,

Attachments:
[1]r006521_Redacted.xlsx

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request, # R006521-031121

Dear Kratovil,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On March 11, 2021, this office received your request for the
following:

“Dear Rutgers University,

Under OPRA and the common law right of access, please provide the
following:

1) logs containing the following metadata for all emails RECIEVED by the
email address [email address] since January 1, 2017,
including the following fields: “sender,” “recipient(s),” “date/time,” and
“subject,”
2) records, documents, or statements sufficient to show the names and
email addresses of all persons/accounts that are part of the "group" that
currently receives copies of the messages sent to
[email address], and
3) a complete copy of the most recent (as of 3/10) email message received
by [email address] and thus distributed to the group
members.

Please do not hesitate to contact me if I can be helpful in clarifying
this request. As I am not familiar with the university's current email
system, I would be happy to learn more about it and I am open to modifying
this request to ensure that it can be fulfilled as swiftly as possible,
and with as little effort as possible. Thanks for your time and attention
to this matter.

Yours faithfully,

Charlie Kratovil

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #21002 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.”

The University has reviewed the inquiries outlined in your correspondence.
Please note the following:

• For part 2 of your request seeking “records, documents, or statements
sufficient to show the names and email addresses of all persons/accounts
that are part of the "group" that currently receives copies of the
messages sent to [email address]”, please note that the
attached spreadsheet accurately depicts the individuals each email was
sent to.  It is not always the same groups, as the University sends to
those recipients that are appropriate for the message each time.
• No email records were omitted from attached spreadsheet. Information in
the spreadsheet was redacted, but no rows in the spreadsheet were removed.

If you have any questions or need additional information, please feel free
to contact my office at 973.972.1981.

 

Sincerely,

Jewell Battle

University Custodian of Records

Rutgers, The State University of New Jersey

 

 

973.972.1981

To monitor the progress or update this request please log into the [2]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...
2. https://u8387795.ct.sendgrid.net/ls/clic...