Under OPRA and the common law right of access, please provide documents, lists, reports or statements sufficient to show:

1) the name, title, department/division, current salary, and hire date for all salaried employees as of January 2, 2019
2) the name, title, department/division, current hourly rate, and hire date for all hourly employees as of January 2, 2019
3) the names of all employees currently enrolled in each healthcare insurance program/plan
4) the names of all employees currently enrolled in each public pension system
5) the names and pay status for each employee currently suspended from duty
6) the total 2018 base pay, overtime pay, and extra-duty pay for each employee

Thank you very much. Please don't hesitate to contact me if I can help clarify this request.

Yours faithfully,

Charlie Kratovil
Editor, New Brunswick Today
732-993-9697

Dear Metuchen Borough,
Please confirm you have received my OPRA request, submitted January 6. I can be reached at 732-993-9697.

Yours faithfully,

Charlie Kratovil

Susan Jackson, Metuchen Borough

Charlie,

I have your request and forwarded to the appropriate department to respond. I will check to see the status and get back to you.

Sorry for the delay!

Susan D. Jackson, RMC/CMR
Metuchen Borough Clerk
500 Main Street
Metuchen, New Jersey 08840
(732) 632-8508
(732) 632-8100 fax
[Metuchen Borough request email]

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately.

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Susan Jackson, Metuchen Borough

Charlie,

I have just spoken with the woman who does the payroll and she said that there will be about 474 pages for the 2018 payroll (#6) plus additional pages for request #3 & #4. She thinks that the total number of pages will be roughly 500. I will not be able to email that size file. If you still want the information and are willing to pay for it, I can let you know how much it will be before we mail it to you. Also, we will have to redact information from each employee and that will take some time to do that, probably by the end of next week.

#1 & #2 request is for 2019 and currently there are no reports to be provided at this time. There is no report for #5 dealing with suspended employees.

Sincerely

Susan D. Jackson, RMC/CMR
Metuchen Borough Clerk
500 Main Street
Metuchen, New Jersey 08840
(732) 632-8508
(732) 632-8100 fax
[Metuchen Borough request email]

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately.

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Dear Ms. Jackson,

I must respectfully take issue with a few points in your response. I am not interested in paying for the documents, but I believe that you can and should release them to me via email.

I am surprised to learn that the Borough's response to this request could amount to nearly 500 pages. I've made identical requests of dozens of public agencies, including every other municipal government in Middlesex County, and none have responded by asking if I am "willing to pay for it." Many agencies simply provided one or more spreadsheets in MIcrosoft Excel format that encompassed the information requested. To be clear, this is the overwhelmingly preferred method of response from my perspective. Some agencies provided scanned .pdf's, but none of their responses exceeded 474 pages.

Further, if an Excel file cannot be easily provided, it's my understanding that up to 10,000 pages of text documents can be combined into a single .pdf file that would be no more than about 15 megabytes in size. You have not stated the specific file size limit of your email system but I suspect it is no smaller than 15 megabytes.

I must also note that, in the event a particular file you wish to send me exceeds the file size limit of your email system, it is relatively easy to split that file into separate files that can be sent as attachments to separate individual emails. And even if that's not possible, the file could be placed on a CD, a DVD, a USB drive, or uploaded to a file-sharing service such as Google Drive. I would vastly prefer any of these methods to being sent the response via US mail.

I would like to draw your attention to Edison Township's response to items #1 and #2 of my request, which can be seen at this link: https://opramachine.com/request/3435/res...

Your assertion there are "currently no reports to be provided at this time" for items #1 or #2 is confusing to me. There must be documents, lists, records, or reports in the Borough's possession that indicate the information requested. If not, I'm sure your office could prepare statements to fulfill the requests. Please take a look at what Edison has provided and I hope you will reconsider your response to those items.

Finally, I must point out that OPRA clearly indicates "an individual's name, title, position, salary, payroll record, length of service, date of separation and the reason therefor, and the amount and type of any pension received shall be a government record." As such, I am reiterating my request in full, as originally submitted on January 6.

Yours sincerely,

Charlie Kratovil

Susan Jackson, Metuchen Borough

Charlie,

Without going back and forth on these issues, I can appreciate your concerns, but we do not maintain any excel files for our payroll and the program we use doesn't have the capability to extract the information that you are requesting without any redaction of personal information (IE: social security numbers, birth dates, etc...) I can split the files as per your request but understand that I can only send the information that are already in our records and we cannot and will not (as per the law) make any files just for the requested information.

If you would like to give me a call tomorrow morning or send another email so that we can figure out the best solution for your request.

Sincerely,

Susan D. Jackson, RMC/CMR
Metuchen Borough Clerk
500 Main Street
Metuchen, New Jersey 08840
(732) 632-8508
(732) 632-8100 fax
[Metuchen Borough request email]

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately.

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Dear Ms. Jackson,

I am writing once again in regards to my January 6 OPRA request. It's been one full month and I have not yet received any of the requested information.

I left a voicemail message for you on Friday February 1 at about 12:02pm, and have not yet heard back. I tried calling a few minutes ago and someone picked up the phone and said "Jodi?" I informed them I was actually named Charlie and then the person hung up on me. I tried calling again and left a voicemail.

Please return my call or respond to this email as soon as possible.

Charlie Kratovil
732-993-9697

Susan Jackson, Metuchen Borough

Charlie,

I am so sorry...that was me on the Mayor's phone calling Jodi. I was wondering how I dialed Jodi's number and got a person named Charlie. I also was away for vacation during that time of your request and everyone was waiting for me to return to speak about your request at which time we did communicate. Then it was another waiting period until we were able to speak again today.

Glad we were able to talk, and I will get back to you as soon as I talk to Jodi about how we are going to handle your request.

Susan D. Jackson, RMC/CMR
Metuchen Borough Clerk
500 Main Street
Metuchen, New Jersey 08840
(732) 632-8508
(732) 632-8100 fax
[Metuchen Borough request email]

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately.

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Susan Jackson, Metuchen Borough

Hi Charlie,

I spoke with the Finance Department (Payroll) and they have provided the employee report containing 457+/- pages. I will have to redact the file...I will have it for you next week once I redact the personal information. I have all the other reports you requested other than #1 & 2. We will not have any report until the end of the first quarter.

I will email the reports in separate emails by next Friday. I will make every effort to send it sooner.

Sincerely,

Susan D. Jackson, RMC/CMR
Metuchen Borough Clerk
500 Main Street
Metuchen, New Jersey 08840
(732) 632-8508
(732) 632-8100 fax
[Metuchen Borough request email]

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately.

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Susan Jackson, Metuchen Borough

Charlie,

I am following up on my email dated Feb. 6, 2019. I am checking that it is acceptable that I email the information by 2/15/19.

I appreciate your response as soon as possible.

Sincerely,

Susan D. Jackson, RMC/CMR
Metuchen Borough Clerk
500 Main Street
Metuchen, New Jersey 08840
(732) 632-8508
(732) 632-8100 fax
[Metuchen Borough request email]

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately.

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Hello Ms. Jackson,

I will accept a response on February 15, which is 40 days after my initial request.

However, your email seemed to indicate that, while some information will be produced on February 15, some of the most basic employee information I have requested would not be available until late March or early April. ("I have all the other reports you requested other than #1 & 2. We will not have any report until the end of the first quarter.")

If that's the case, then that is not acceptable. Virtually every other municipality in the County has been able to produce these reports on-demand. If the payroll vendor that Metuchen is using cannot swiftly produce the most basic of reports (e.g. all salaried employees and their salaries, all hourly employees and their hourly rates), then they have no business being responsible for the Borough's payroll. If this request cannot be fulfilled, I will have no choice but to bring this problem to the attention of the Mayor and Council.

Please advise with regard to the timeline for the response to items #1 and #2 of my request.

Yours sincerely,

Charlie Kratovil

Susan Jackson, Metuchen Borough

Hi Charlie,

Most of the information you are requesting is available...what will not be available is the 2019 information and we will not have that until the end of the 1st quarter, when the current company sends the reports. Just so you are aware, we are changing companies and when that happens, we will be able to extract the information you are requesting and make this process so much easier. The reports we receive from our current company doesn't give us the option to extract the information you are requesting. I am currently working on the 473 pages to redact all the personal information.

I understand the timeframe and do apologize for the inconvenience...I am working on it and please understand that I am the only person in the Clerk's office and do not have any help in getting your request completed. I will have it for you on Friday.

Again, thank you for understanding and being patient with me.

Sincerely,

Susan D. Jackson, RMC/CMR
Metuchen Borough Clerk
500 Main Street
Metuchen, New Jersey 08840
(732) 632-8508
(732) 632-8100 fax
[Metuchen Borough request email]

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately.

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Susan Jackson, Metuchen Borough

3 Attachments

Charlie,

 

In good faith, I am sending multiply emails with some of the information
that you have requested.  This is the first email with a few more to
follow in a few minutes.

 

Sincerely,

 

Susan D. Jackson, RMC/CMR

Metuchen Borough Clerk

500 Main Street

Metuchen, New Jersey 08840

(732) 632-8508

(732) 632-8100 fax

[1][Metuchen Borough request email]

 

 

 

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential
and/or proprietary information, and may be used only by the person or
entity to which it is addressed. If the reader of this e-mail is not the
intended recipient or his or her authorized agent, the reader is hereby
notified that any dissemination, distribution or copying of this e-mail is
prohibited. If you have received this e-mail in error, please notify the
sender by replying to this message and delete this e-mail immediately.

 

References

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Susan Jackson, Metuchen Borough

2 Attachments

Charlie,

 

This is the second of 3 emails.

 

Susan D. Jackson, RMC/CMR

Metuchen Borough Clerk

500 Main Street

Metuchen, New Jersey 08840

(732) 632-8508

(732) 632-8100 fax

[1][Metuchen Borough request email]

 

 

 

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential
and/or proprietary information, and may be used only by the person or
entity to which it is addressed. If the reader of this e-mail is not the
intended recipient or his or her authorized agent, the reader is hereby
notified that any dissemination, distribution or copying of this e-mail is
prohibited. If you have received this e-mail in error, please notify the
sender by replying to this message and delete this e-mail immediately.

 

References

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Susan Jackson, Metuchen Borough

2 Attachments

Charlie,

 

This is the third of 3 emails for today.  I will be sending the remaining
173 pages tomorrow.

 

Sincerely,

 

Susan D. Jackson, RMC/CMR

Metuchen Borough Clerk

500 Main Street

Metuchen, New Jersey 08840

(732) 632-8508

(732) 632-8100 fax

[1][Metuchen Borough request email]

 

 

 

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential
and/or proprietary information, and may be used only by the person or
entity to which it is addressed. If the reader of this e-mail is not the
intended recipient or his or her authorized agent, the reader is hereby
notified that any dissemination, distribution or copying of this e-mail is
prohibited. If you have received this e-mail in error, please notify the
sender by replying to this message and delete this e-mail immediately.

 

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Susan Jackson, Metuchen Borough

3 Attachments

Charlie,

 

Please find attached the remaining information for your OPRA request.

 

Just a reminder, we will not have the information for 2019 until the end
of the first quarter (April-May).  The current system doesn’t provide that
information until that time.  In the near future, we will be switching to
a new payroll company and will be able to access the information you have
requested without the issue we encountered.

 

Sincerely,

 

Susan D. Jackson, RMC/CMR

Metuchen Borough Clerk

500 Main Street

Metuchen, New Jersey 08840

(732) 632-8508

(732) 632-8100 fax

[1][Metuchen Borough request email]

 

 

 

PRIVACY NOTICE:
This e-mail, including attachments, may include privileged, confidential
and/or proprietary information, and may be used only by the person or
entity to which it is addressed. If the reader of this e-mail is not the
intended recipient or his or her authorized agent, the reader is hereby
notified that any dissemination, distribution or copying of this e-mail is
prohibited. If you have received this e-mail in error, please notify the
sender by replying to this message and delete this e-mail immediately.

 

References

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